Bookkeeping services
Small Business Bookkeeping in Upland, CA & the Inland Empire
Your books shouldn’t leave you wondering whether the numbers are right.
Hibbert Financial Services Group helps small business owners get their bookkeeping organized, keep their accounts current, and understand the financial information behind their business.
Based in Upland, California, HFS Group serves businesses throughout the Inland Empire and Southern California, with remote bookkeeping available across the United States.
Book a Consultation →When the books fall behind, the uncertainty builds with them
Bookkeeping problems rarely start as a crisis.
It might begin with a few transactions that have not been categorized.
A bank account goes another month without being reconciled.
Receipts pile up.
QuickBooks produces a Profit & Loss statement, but you are not confident the numbers are actually right.
Before long, you may be running the business using the bank balance because the financial reports no longer feel reliable.
For a business owner, that creates a different problem entirely.
You are trying to make decisions without being certain what the numbers are telling you.
HFS Group helps get those records back under control and keeps them that way.
Does any of this sound familiar?
The books are months behind
Transactions have accumulated, accounts have not been reconciled, and catching everything up keeps being pushed to another week.
You do not trust the reports
QuickBooks can generate a Profit & Loss statement or Balance Sheet, but reports are only useful when the information behind them is accurate.
You are not sure where the money is going
Sales may be coming in, but it is difficult to see what the business is actually spending or how much it is really earning.
Tax time becomes stressful
Instead of handing your tax professional organized financial records, you are trying to work through months of bookkeeping at the last minute.
Bookkeeping is taking over your time
Evenings and weekends are being spent categorizing transactions, chasing receipts or trying to figure out QuickBooks instead of running the business.
You have outgrown DIY bookkeeping
What worked when the business had fewer transactions, customers and expenses may no longer work as the company grows.
Your previous bookkeeping does not look right
Balances may seem unusual, reconciliations may be incomplete, duplicate transactions may exist or categories may have been used inconsistently.
If any of these situations sound familiar, the first step is understanding what condition the books are actually in.
Bookkeeping that gets the numbers under control
Good bookkeeping is more than categorizing transactions.
It means having financial records that are current, organized and supported by properly reconciled accounts.
It means being able to open QuickBooks and have greater confidence that the numbers being reported reflect what is actually happening in the business.
HFS Group provides ongoing bookkeeping, catch-up work and cleanup services designed to help small businesses build that foundation.
What we do
Our Small Business Bookkeeping Services
Monthly Bookkeeping
Ongoing bookkeeping designed to keep your financial records current throughout the year. Depending on the needs of the business, this may include:
- transaction categorization
- bank reconciliation
- credit-card reconciliation
- account review
- reviewing unusual or inconsistent balances
- month-end bookkeeping
- financial statement preparation
- maintaining organized financial records
The objective is simple: keep the books current instead of allowing another backlog to develop.
Catch-Up Bookkeeping
If the bookkeeping has fallen several weeks or months behind, HFS Group can help bring the outstanding work up to date.
- reviewing outstanding transactions
- categorizing historical activity
- completing missed reconciliations
- bringing bank and credit-card accounts current
- reviewing missing or duplicated activity
- updating the books through the current period
Catch-up work focuses on completing bookkeeping that should already have been done.
Learn the difference between catch-up bookkeeping and bookkeeping cleanup →Bookkeeping Cleanup
Sometimes the problem is not simply that the books are behind. The transactions may already be entered, but the records may contain incorrect categories, duplicate activity, unreconciled accounts, unusual balances or other inconsistencies.
- reviewing account balances
- checking bank and credit-card reconciliations
- identifying duplicate or missing entries
- correcting inconsistent transaction categorization
- reviewing outstanding Accounts Receivable or Accounts Payable where applicable
- investigating unusual balances
- reviewing the resulting financial statements
Many businesses need a combination of catch-up bookkeeping and cleanup.
See the signs your business may need bookkeeping cleanup →Bank & Credit Card Reconciliation
A bank balance in QuickBooks should be supported by the underlying bank records. Regular reconciliation helps identify missing transactions, duplicate entries, incorrect amounts and other discrepancies before they continue building over time. HFS Group can reconcile business bank and credit-card accounts and investigate differences that require attention.
Accounts Receivable
Knowing how much customers owe the business is an important part of understanding cash flow. Where appropriate, HFS Group can assist with maintaining Accounts Receivable records, reviewing open invoices and helping keep customer balances organized.
Accounts Payable
Bills and supplier obligations can become difficult to track when bookkeeping is inconsistent. HFS Group can assist with maintaining Accounts Payable records and helping business owners understand what the company currently owes.
Financial Reports
Bookkeeping should produce information that is useful. Depending on the scope of the engagement, HFS Group can provide and explain reports such as:
- Profit & Loss
- Balance Sheet
- Accounts Receivable reports
- Accounts Payable reports
- cash-flow information
- management reports
The goal is not simply to send a report. Where needed, HFS Group can help explain what the numbers mean in straightforward language.
Job, Project & Service Profitability
Some businesses need more than a company-wide Profit & Loss statement. Where the bookkeeping system and available information allow, HFS Group can help organize financial information so owners can better review profitability by job, project, service or other useful business segment.
QuickBooks Online Support
HFS Group works with QuickBooks Online and can help businesses improve the way their bookkeeping is organized within the platform.
- reviewing the chart of accounts
- improving bookkeeping workflows
- correcting bookkeeping setup issues
- helping owners understand QuickBooks reports
- transitioning bookkeeping responsibilities to HFS Group
- supporting businesses moving away from inconsistent DIY bookkeeping
HFS Group is led by a Certified QuickBooks Online ProAdvisor.
What happens when your books are already behind?
Being behind does not necessarily mean starting again.
The first step is reviewing what has already been recorded and determining what is actually missing or incorrect.
Some businesses primarily need catch-up work.
Others have books that appear current but contain underlying problems.
And some require both.
A real bookkeeping cleanup: Dawkins & Sons Builders
Dawkins & Sons Builders came to HFS Group after the business had fallen several months behind on its bookkeeping.
Bank and credit-card accounts required review, transactions needed attention and the owner was not confident relying on the existing financial reports.
HFS Group reviewed the records, completed outstanding bookkeeping, reconciled accounts and addressed issues within the existing books.
Following the cleanup, the business had more current and organized records and clearer financial information.
Read the Construction Bookkeeping Cleanup Case Study →Our books were behind and desperately needed fixing. Hibbert Financial Services Group really impressed us with the work they did. They were accurate, quick to turn things around, and explained everything to us in terms we could understand, all for a really affordable price.
R. Dawkins
Dawkins & Sons Builders
Ongoing bookkeeping for growing businesses
Not every client comes to HFS because something has gone wrong.
Some simply want reliable bookkeeping in place so that the financial side of the business remains organized as the company develops.
Fyre Learning Limited chose HFS Group for ongoing bookkeeping support as a growing technology startup.
HFS Group helped maintain the company's records, answer bookkeeping questions and explain financial information in straightforward language.
Hibbert Financial Services Group have been extremely accommodating and patient with us. Their bookkeeping is accurate, they explain everything in terms we understand, and their costs are very startup friendly.
Grant Sills
Commercial Director, Fyre Learning Limited
How working with HFS Group starts
Tell us what is happening
The first conversation is about understanding the business, the bookkeeping system and the problem you are trying to solve.
We review what needs attention
For cleanup or catch-up work, HFS Group may need to review the existing QuickBooks file before the full scope can be determined.
We agree on the work
You will know what needs to be addressed, what the proposed scope is and how ongoing bookkeeping may work after the initial cleanup.
We get the books under control
The required bookkeeping work is completed and the records are brought into a more organized and usable condition.
Keep them that way
Where ongoing bookkeeping is required, HFS Group can maintain the records so another backlog does not develop.
Bookkeeping should give you clarity, not more questions
The purpose of bookkeeping is not simply to satisfy an administrative requirement.
Reliable financial records can help you understand:
- what the business earned
- what it spent
- what customers owe
- what the business owes
- whether account balances make sense
- how the business is performing
- what information should be provided to your tax professional
- where further financial analysis may be required
Better records create a better foundation for better business decisions.
Bookkeeping for businesses across a range of industries
HFS Group works with small businesses across industries including:
Every business has different bookkeeping requirements, transaction volumes and reporting needs.
The bookkeeping process should reflect how the business actually operates rather than forcing every client into exactly the same package.
Local Bookkeeping in Upland & the Inland Empire
HFS Group is based in Upland, California and serves businesses throughout the Inland Empire and Southern California.
Local service areas include businesses in and around:
Remote bookkeeping services are also available to businesses throughout the United States.
Why Business Owners Choose HFS Group
Direct communication
Work directly with HFS Group rather than being passed between multiple account managers.
QuickBooks expertise
HFS Group is led by a Certified QuickBooks Online ProAdvisor.
Plain-English explanations
Bookkeeping and financial reports should be understandable to the business owner.
Cleanup and ongoing support
HFS Group can help businesses that are already behind as well as businesses looking for dependable ongoing bookkeeping.
More than data entry
Where appropriate, bookkeeping can connect with HFS Group's Reporting & Analysis and Business Consulting services to help owners better understand the wider business.
Founder-led service
Clients receive direct, practical support with an emphasis on accuracy, communication and understanding the business behind the numbers.
Frequently Asked Questions
What does a bookkeeper do for a small business?
A bookkeeper maintains the financial records that track the money moving through a business. This can include recording transactions, categorizing income and expenses, reconciling bank and credit-card accounts, maintaining Accounts Receivable and Accounts Payable records and preparing financial reports.
Read more: What Does a Bookkeeper Do for a Small Business? →How do I know if my business needs bookkeeping cleanup?
Common signs include unreconciled accounts, duplicate transactions, unexplained balances, incorrect categories, unreliable financial reports or records that no longer appear to match the underlying bank and credit-card activity.
Read more: Signs Your Small Business Needs Bookkeeping Cleanup →What if my bookkeeping is several months behind?
HFS Group can review the existing books and determine what catch-up work is required. This may involve categorizing outstanding transactions, completing missed reconciliations and reviewing the existing records for errors.
What is the difference between catch-up bookkeeping and bookkeeping cleanup?
Catch-up bookkeeping focuses on completing work that has fallen behind. Bookkeeping cleanup focuses on correcting problems within records that have already been entered. Some businesses require both.
Read more: Catch-Up Bookkeeping vs Bookkeeping Cleanup →How often should bank accounts be reconciled?
Business bank and credit-card accounts should generally be reconciled regularly so discrepancies can be identified before they accumulate. Monthly reconciliation is common for ongoing bookkeeping engagements.
Can HFS Group take over from another bookkeeper?
Yes. HFS Group can review the existing QuickBooks records and determine what is required to transition the bookkeeping. If problems are identified, cleanup work may be recommended before ongoing bookkeeping begins.
Can you work with my CPA or tax professional?
Yes. Accurate and organized bookkeeping can make it easier to provide financial information to the client's CPA, EA or other tax professional when required. HFS Group does not prepare income tax returns unless separately stated as an available service.
Do you provide payroll?
HFS Group can record and reconcile payroll information supplied through a client's payroll provider, where included within the bookkeeping scope. Payroll processing itself may be handled through a specialist payroll provider.
Do I need to be located in Upland?
No. HFS Group is based in Upland and focuses locally on the Inland Empire and Southern California, but remote bookkeeping services are available to businesses throughout the United States.
Your books do not have to stay behind
If your bookkeeping is months behind, your QuickBooks file does not look right, or you simply want someone reliable to keep the financial records current, HFS Group can help determine the next step.
You do not need to diagnose the bookkeeping problem before contacting us.
Tell us what is happening with the books and we can discuss what needs to be reviewed.
Scope of Bookkeeping Services
HFS Group provides bookkeeping and financial-record support based on the information provided by the client and the agreed scope of work.
Bookkeeping services do not constitute an audit, review, assurance engagement, legal advice, investment advice or tax advice.
Tax-return preparation and specialist tax matters should be handled by the client's qualified tax professional where applicable.